Registrator ofisi

The Registrar’s Office is a structural unit of a higher education institution that carries out the formation of student data in the system, organizes the educational process and student services, manages academic activities, and ensures openness and transparency of the educational process. It also prevents the emergence of bureaucratic barriers within the system, generates analytical data, and optimizes decision-making processes.

The Registrar’s Office manages all stages of a student’s academic journey—from admission to graduation—in a digital and systematic manner, including course selection, assessment, academic mobility, documentation, and graduation procedures.

In the course of its activities, the Registrar’s Office performs 60 core functions. These functions cover the following areas:

• admission and registration of students;

• formation and maintenance of the academic database;

• organization of the course registration process;

• management of curricula and course catalogs;

• recording and monitoring of assessment results;

• management of academic задолженности and retake processes;

• formalization of student academic movement (transfer, reinstatement, academic leave);

• generation of rankings, GPA, and transcripts;

• management of scholarship and tuition contract information;

• preparation of documentation for graduates;

• issuance of diplomas and diploma supplements;

• analysis of educational process data and preparation of reports;

• operation of electronic information systems;

• provision of advisory and information services to students and faculty.

Within these areas, the Registrar’s Office carries out 60 clearly regulated functions, which contribute to improving the quality of education at the institution, reducing excessive bureaucratic procedures, and creating a convenient academic environment for students.

The main structural components of the Registrar’s Office are:

• the Student Services Department (front office);

• the Database Department (back office).